JOB APPLICANT PRIVACY POLICY

of Amomed Pharma GmbH

 

We are pleased that you want to apply with us. In the following we explain, how we process your personal data in the context of an application and provide more relevant information in this regard.

 

  1. Who is responsible for the processing of your personal data?

Amomed Pharma GmbH, Storchengasse 1, 1150 Wien, Österreich

(hereafter referred to as "we", is responsible according to the EU data protection Regulation ("GDPR").)

 

  1. For what purposes and on what legal basis will we process personal data?

We process personal information about you for the purpose of the application for an employment relationship, insofar as this is necessary for the decision on the establishment of an employment relationship with us:

Processing for the initiation of contractual relations (Art. 6 para. 1 lit. b GDPR), to protect legitimate interests (Art. 6 para. 1 lit. b GDPR), due to your consent (Art. 6 para. 1 lit. b GDPR).

Furthermore we may process personal data about you as far as this is necessary for the defence of legal claims asserted in the application process against us (Art. 6 para. 1 lit. b GDPR).

As far as there is an employment relationship to be concluded between us, we may process the personal data received from you for purposes of employment, if this is necessary for the execution or termination of the employment relationship or for the exercise or fulfilment of rights deriving from a law or a collective agreement, works agreement (collective agreement) and responsibilities of the representation of interests of employees (Art. 6 para. 1 lit. b GDPR).

 

  1. What categories of personal data do we process?

We process personal data in the context of your application. That could be general data to your person (such as name, address and contact data), details about your professional qualification and school education or details about your professional education or details you convey within your application (such as passport photo, non-job-related interests). Apart from that we may process publicly available professional information such as a profile in professional social networks.

 

  1. What’s the source of personal data, if we don’t collect them directly from you?

If we do not collect the data directly from you and you have an active profile at a job platform (e.g. karriere.at or stepstone.at) or if you disclose an inactive or only partially active profile during the application process we may collect the data there.

 

  1. Who receives my data?

Within Amomed Pharma GmbH only those who are entrusted with the preparation and execution of the application process receive your data. These are the employees in the human resources department and the departments in which a position is to be filled, the department leaders and prospective superiors. Service providers working on our behalf (so called processors, see Art. 28 GDPR) may also process data for this purpose.

 

  1. How long will your data be stored?

We store your personal data for as long as it is necessary to make a decision about your application. If an employment relationship between us is not achieved, we may also further store data insofar as this is necessary to defend against possible legal claims. The application documents will be deleted six months after notification of the decision about rejection of your application, unless longer storage is required due to legal disputes.

 

  1. Is data transferred to a third country?

It is not intended to transfer data to third countries.

 

  1. What are your rights?

As an applicant with us you have the following data rights depending on the situation in the individual case for which you can contact us any time via email personal@amomed.com or the data specified in section 1.:

 a. Information

You have the right to obtain information about your personal data processed by us and to request access to your personal data and/or copies of these data. This includes information on the purpose of use, the category of data used, its recipients and authorised persons and, if possible, the planned duration of data storage or, if this is not possible, the criteria for determining this duration.

 b. Rectification, erasure and restriction of processing

You have the right to request us to rectify any inaccurate personal data concerning you without delay. Taking into account the purposes of the processing, you have the right to request the completion of incomplete personal data - also by means of a supplementary declaration.

 c. Right to object

Insofar as the processing of personal data concerning you is based on Art. 6 para. 1 lit. f GDPR, you have the right to object to the processing of this data at any time for reasons arising from your particular situation. We will then no longer process this personal data unless we can prove compelling reasons worthy of protection for the processing, which outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

 d. Right to revoke a consent

If the processing is based on a consent, you have the right to revoke the consent at any time without affecting the legality of the processing carried out on the basis of the consent until revocation. You can contact us at any time using the above data.

 e. Right to erasure

You have the right to request us to delete personal data concerning you immediately and we are obliged to delete personal data immediately if one of the following reasons applies:

  • the personal data are no longer necessary for the purposes for which they were collected or otherwise processed
  • you oppose the processing in accordance with point 8.c above and there are no overriding legitimate reasons for the processing.
  • The personal data have been processed unlawfully.
  • The deletion of personal data is necessary to fulfil a legal obligation under Union law or the law of the Member States to which we are subject. This does not apply if processing is necessary:
  • to fulfil a legal obligation which processing requires under the law of the Union or of the Member States to which we are subject.
  • to assert, exercise or defend legal claims.

f. Right to restriction of processing

You have the right to request us to restrict processing if one of the following conditions is met:

  • the accuracy of your personal data is disputed, for a period that enables us to verify the accuracy of the personal data,
  • the processing is unlawful and you refuse to delete the personal data and instead request that the use of the personal data be restricted;
  • we no longer need the personal data for the purposes of processing, but you do need them to assert, exercise or defend legal claims, or
  • you have lodged an objection to the processing under point 8.c above until it has been determined whether our legitimate reasons outweigh yours.

Where processing has been restricted in accordance with this point (e), such personal data may only be processed - apart from being stored - with your consent or for the purpose of asserting, exercising or defending rights or protecting the rights of another natural or legal person or on grounds of an important public interest of the Union or a Member State.

If you have obtained a restriction on processing, we will inform you before the restriction is lifted.

 g. Right to appeal

Without prejudice to any other administrative or judicial remedy, you have the right of appeal to a supervisory authority, in particular in the Member State where you are staying, working or suspected of infringing, if you believe that the processing of personal data concerning you is contrary to the GDPR.

 

  1. Necessity of providing personal data

The provision of personal data is neither required by law nor by contract, nor are you obliged to provide the personal data. However, the provision of personal data is required for a contract of employment with us. This means that if you do not provide us with any personal data in an application, we will not enter into an employment relationship with you.